LLWR Application Form

Organisation Information

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Grant Type

APPLICATION FORM FOR SOCIO-ECONOMIC FUNDING – up to £10,000

Please read the associated guidance if you have any problems understanding the form and our requirements. Throughout the form we use the word “project” as shorthand for the activity that you are seeking funding for.

We use the terminology NDA group this refers to Nuclear Decommissioning Authority, Nuclear Restoration Services (Sites Delivery Business), Nuclear Restoration Services (Dounreay Delivery Business), Nuclear Waste Services (excluding the Community Investment Funding arising from the delivery of the UK Government’s GDF siting process) and Sellafield Ltd.

This form is intended for applications for funding up to £10,000.

The NDA is funded by taxpayer’s money. We take our responsibilities to the taxpayer seriously and will ask you to substantiate any statement you make. If you are awarded a grant we will expect you to deliver projects in line with your application and any other conditions we set.

APPLICATION FORM FOR SOCIO-ECONOMIC FUNDING – Projects Over £10,000

Please read the associated guidance if you have any problems understanding the form and our requirements. Throughout the form we use the word “project” as shorthand for the activity that you are seeking funding for.

We use the terminology NDA group this refers to Nuclear Decommissioning Authority, Nuclear Restoration Services (Sites Delivery Business), Nuclear Restoration Services (Dounreay Delivery Business), Nuclear Waste Services (excluding the Community Investment Funding arising from the delivery of the UK Government’s GDF siting process) and Sellafield Ltd.

This form is intended for applications for funding in excess of £10,000. There is a smaller, simpler form for smaller applications. Our guidance will help you understand what information is required.

We may consider applications for feasibility studies and/or funding to help develop projects. If so, please make this clear in the application and do not fill in sections that are not relevant. However, please note that we expect applicants to provide at least 50% matched funding for feasibility studies and similar forms of support.

The NDA is funded by taxpayer’s money. We take our responsibilities to the taxpayer seriously and will ask you to substantiate any statement you make. If you are awarded a grant we will expect you to deliver projects in line with your application and any other conditions we set.

Organisation and Contact Details

We can only support projects that are near one of our sites. This is generally defined as the district council area where the site is located and, where sites are close to authority boundaries, the neighbouring district council. Please indicate the location or locations of your project.

Nearest NDA site:

Name of Organisation applying for funding:

Organisation Department (if applicable):

Organisation Address - Building Name/Number and Street:

Town/City:

County:

Postal Code:

Country:

Title:

First Name:

Last Name:

Position Held:

Email Address:

Telephone Number:

Website:

Facebook:

Twitter:

Co Signatories

First Name:

Last Name:

Position Held

Email Address

Is the Organisation named above receiving the funding:

Name of Organisation receiving the funding:

Is the organisation a UK registered charity:

Registered Charity Number:

Charity Regulator:

Are you registered on Companies House?

Companies House Number:

Please provide a link or attach any articles of association or any other documents setting out your constitution

URL

Please provide a link or attach the last 3 years of annual accounts. If your organisation has existed for less than three years, please provide your most recent accounts and any information on your balance sheet including details of financial guarantees, funding commitments or revenue forecasts.

Have you applied for funding from the NDA group before?

If yes, please provide details:

Project Information

Project Details

Project Title:

Start Date:

dd/mm/yyyy

End Date:

dd/mm/yyyy

Project Summary. Please provide a brief (500 word max) summary of the proposed project.

Please explain why the project is needed and why funding is necessary?

The NDA uses an approach based on HM Treasury’s standard methodology for making investments when it assesses whether to fund socio-economic projects. This means that we look at all applications in five ways. We look at the:

• Strategic case for the project

• Economic case for the project

• Commercial case for the project

• Financial case for the project

• Management case for the project

For larger applications (£100,000 plus) we expect you to annex a self-standing business case going into more detail. In any event, use our guidance to help you understand our requirements. For particularly large applications, you may wish to look at the HM Treasury general rules for project appraisal, sometimes known as the “Green Book”, https://www.gov.uk/government/publications/the-green-book-appraisal-and-evaluation-in-central-governent . However, applicants are under no obligation to follow the full Green Book methodology and should be able to rely on our specific guidance.

Finally, we expect you to be able to substantiate claims made in this application. All projects are different, and evidence of claims can be presented differently. Suitable forms of evidence may include: accounts, annual reports, websites, letters of support, CV or evidence from surveys or feasibility studies.

Strategic Case

The strategic case sets out why the funding you are applying for is needed and why the project you are seeking support for should go ahead. To assess the strategic case, the NDA group will assess your application and any additional evidence you provide which covers:

• The local need or opportunity your project is addressing

• Whether your project features in or is aligned with the NDA’s socio-economic strategy

• If your project is not featured explicitly in the NDA socio-economic strategy, then we need to see that it aligns with at least one of the NDA’s socio-economic “themes”

• What the project will do (its outputs) and also what it is trying to achieve (its outcomes)

• How you are measuring success

• Levels of local support for your project and how this local support is expressed (for example financial support, in-kind, policy).

• How the project is consistent with – and ideally supports - national or local government strategies.

Strategic Case Details

Please set out what issue or opportunity that your project is seeking to address. An issue might be high levels of unemployment, the lack of local jobs or low levels of aspiration. An opportunity might be NDA land being decommissioning, a new road being built. This section allows us to understand why you think our funding can benefit the local community.

Local strategy excerpt, IMD data or other economic or social data

Please set out a full list of the project’s aims and objectives. In doing so, please be clear how these link to the issue that you are trying to address or the opportunity you are seeking to exploit.

Please set out the project outputs (in other words what will the project deliver, e.g. training courses provided, number of employment opportunities, apprenticeships created)

The NDA will only consider funding projects that fit with our socio-economic themes. Please provide a summary of outcomes of the project, showing how they fit with our themes. Later on in this form, there are some more precise questions about expected project outcomes. Please note that we make a distinction between outputs and outcomes. An output is what a project delivers (eg training young people) and an outcome is what changes as a result (for example, people use the training to get a better job).

Please use the table below to indicate the intended outcomes of the project you are seeking funding for. For example, if your project is intended to create new jobs, include an estimate of the total number of people who you think will gain employment as a result of the project (converted into full-time equivalents). This should include the people employed directly on the project, but also the new jobs created.

Please fill in all the measures that you think are relevant and include realistic estimates wherever you need. Give the figures you would expect if the project were a success, but be realistic.

We appreciate that it may be difficult for you to do this accurately, but these measures are an important part of our assessment process. In asking you for this information we are trying to be clear about outcomes, but also looking at how efficient your project is likely to be (for example how many jobs will be created as a result of our funding).

Please note that you will be expected to report on these outcomes as part of the project evaluation and monitoring.

The NDA will only consider funding projects that fit with our socio-economic themes. Please provide a summary of outcomes of the project, showing how they fit with our themes.

If you are applying for good neighbour funding up to £1,000, please choose the theme Thriving Communities.

Sustainable Income

Theme

Outcome

Comments

Measures

Estimated Target

Resilient Economies

Theme

Outcome

Comments

Measures

Estimated Target

Thriving Communities

Theme

Outcome

Comments

Measures

Estimated Target

Protecting and Improving Our Environment

Theme

Outcome

Comments

Measures

Estimated Target

Brief details of local stakeholders who support your project i.e. local, county council, councillors etc.

Please set out how the project is consistent with – and ideally supports - national or local government policy strategies. For example, your council may have an economic development plan. Other examples might include a UK, Scottish or Welsh Government policy paper

The NDA cannot fund activity which duplicates core activity funded by any Government departments or local councils. For example, services which are the statutory duty of the Department of Health or Department of Education. If you think this might be a risk or a consideration, please include details.

If a project seeks to make a specific link to the NDA’s general decommissioning activities, then please set this out. An example could be: a project using NDA land that has been decommissioned or a project that links to NDA’s spending on skills and training. If there is such a link, please set it out but this is not a requirement for funding.

We will prioritise projects that support the current NDA socio-economic strategy. If your project features in this strategy or directly supports it, please specify that here. Again, this is not a requirement for funding.

Economic Case

This section of the form is designed to help us assess the economic costs and benefits of the project to the local community. It covers:

• Why NDA support is needed and what the likely economic/social/environmental impacts would be due to a lack of any support?

• Information to demonstrate why your organisation cannot fund the project itself

• That other methods to achieve the same/similar outcomes have been ruled out

• That you have thought about other ways to deliver the outcomes of your proposed project and have ruled them out for sensible reasons.

• How much of the expected outcomes might happen anyway without NDA support

Economic Case Details

Please explain why NDA group support is needed. Please explain why the project should not be funded by the applicant and, if relevant, give information on any other organisations that have been approached for funding.

Supporting evidence can be emails/letters showing organisations that you have approached, rejection emails, letters of support, bank statements.

One of the things the NDA needs to consider is whether there are alternative ways of delivering the outcome your project is seeking to achieve. Please briefly list any alternative models that have been considered and why they have been ruled out. For example, if you are looking for a grant to renovate a community centre, you might have looked into getting finance from a bank instead of a grant. You may have rejected this approach because your organisation could not afford the interest payments on the loan.

Is there a more appropriate body/route?

What are the likely outcomes if your organisation does not get the funding and the project does not go ahead?

Economic analysis including clear explanation for unquantified costs/benefits.

Set out why your organisation is the most appropriate one to deliver this project.

Please indicate how long it will take before the benefits of the project will be delivered. For example if you think that the project will create 10 jobs, you could give an indication of the when these jobs will be created (e.g. 2 jobs in 2022 and 8 jobs in 2023).

Commercial Case

This part of the application is concerned with feasibility and sustainability and the effect of funding changes on deliverability. It should address any procurement required, such as the purchase of goods or services. It should clarify contractual questions, including contractual milestones and delivery dates. It should set out who is responsible for agreed outputs. Risk management should be dealt with here also. We are expecting to see:

• Evidence that the project regarded is feasible and deliverable

• Evidence that the organisation delivering the project is a sustainable, reliable partner

• Clear and credible milestones and delivery dates

• What (if any) procurement is required and is there a procurement strategy

• Identification of risks and a plan to mitigate against them

• Any major dependencies – in other words, whether project dependent on any decisions or events outside of the applicant’s control.

Supporting evidence should be included to underpin any statements made.

Commercial Case Details

Does the project have clear contractual milestones and delivery dates? If yes, please provide details

Milestone

Delivery Date

Details of your organisation and its track record in delivering similar projects or other relevant experience

Set out the details of any procurement required to deliver the project (including a procurement strategy). You should list your approach to acquiring any resources that your organisation does not have. This includes:

Recruitment of staff (temporary or permanent)

Acquisition of premises (temporary or permanent)

Any goods or services you need to buy, hire, lease or borrow

Any contracts you need to put in place to deliver the project

Please set out any risks to project delivery and mitigations you have in place

Risk

How will this risk be mitigated?

Please list any major dependencies – in other words, whether the project is dependent on any decisions or events outside of the applicant’s control.

Financial Case

The financial case is concerned with issues of affordability and sources of funding, including all expected costs. It deals with contingencies, match-funding and clawback provisions.

Total project cost £:

Total Amount of funding requested £:

Multi-year funding:

Cost per year £:

Revenue (Running Costs) £:

Capital (Fixed Costs) £:

NDA Funding By Year

Year 1

Year 2

Year 3

Year 4

Proportion of funding requested? (%)

Is match funding secured from all parties?

Details of Match Funding

Name of Organisation:	Amount £:	Secured £:	Unsecured £:	Decision date:

Would the project still be feasible with less than 100% support from the NDA group? Please provide details:

Please include a clear justification if the NDA is the first organisation being asked to commit funding

Is there a benefit/output to the wider community?

Please set out the budget for the project. Including different line items in the budget with a brief description of the purpose of the expenditure. Also remember to include any contingency and costs to properly evaluate the project.

Budget Line Item

Amount

Management Case

The management case is concerned with deliverability. It sets out management responsibilities, governance and reporting arrangements, as well as any gate review and post-project review arrangements. PR and monitoring costs must be budgeted for here.

Management Case Details

Please set out your delivery plan. By this we mean work streams required to deliver the project, who will be responsible for doing this work and what order the work will be done. You are free to present this as you see fit. Please attach any additional papers (eg Gantt charts) as you require. If you are including any review points or stages in this project, please set these out.

Who is responsible for managing the project? How are they held accountable? Please include any details on committee, panels or other governance structures.

Is there a performance monitoring system in place to see whether the project is on track? If so, please set out detail.

Are you using auditor or any third party assurance of your work? If so, please provide details

How is project taking account of equality, diversity and inclusion issues?

How are environmental issue being taken into account? If relevant please include any assessment of risks of environmental damage from the project and how you have mitigated against these.

Are there any project management techniques being used to deliver the project. If so, please give details including the qualifications of the project manager.

Is there a communications strategy to make the project successful? If so please give details

Once the project has been delivered, when do you expect the project to be sustainable or require ongoing funding? Please give details.

We expect projects that we fund to have contingency built in both in terms of cost and schedule. Please set out what contingency has been built into the project and your rationale for the level of contingency you have included.

Please include any other relevant information on deliverability of the project. If you have not included it elsewhere, suitable evidence may include: Programme of work/plans inc. dates, targets, milestones, ultimate objectives, CVs of those delivering, qualifications, job specs, phased delivery plans to include operation, legal Compliance assessment, Regulatory Compliance, policy documents, a communications Plan, an evaluation plan etc.

Legal Issues and Documentation

If your organisation is commercial or competes with private sector, then our grant may be subject to state aid rules, which are designed to prevent the tax payer from giving unfair subsidies. If so, have state aid rules been addressed? Please provide details: or more information relating to state aid please click on the link below

https://www.gov.uk/guidance/state-aid

Please note that this section may not be relevant to you.

Funding Conditions

There are a number of conditions attached to receiving funding from the Low Level Waste Repository Ltd Community Investment Fund that are in place to avoid the potential for fraudulent activity in relation to the funding. To be eligible to receive funding from the Fund you must agree to the following:

1. Any funding awarded to the applicant must be spent within the same financial year as the award. Failure to do so will result in a request for funds to be returned.

2. Funding will be paid by BACS. The applicant will be required to provide the necessary banking information upon request.

3. Evidence will be provided to the Low Level Waste Repository Ltd to demonstrate the money has been spent in accordance with the request. Photographs, invoices/receipts etc. will be required.

4. For auditing purposes the applicant must agree to the NDA group, conducting monitoring/spot check visits and to provide access to data relating to the project, if requested.

5. The Low Level Waste Repository Ltd reserves the right at any time to recover the grant, in whole or in part, to the extent that it is not used for the eligible purpose stated above.

6. If your project is successful please ensure that you publicly acknowledge the Low Level Waste Repository Ltd social impact contribution when issuing any press or PR material relating to the project, as well as including the Low Level Waste Repository Ltd logo on any publicity material generated. We also require you to collaborate with the Low Level Waste Repository Ltd on any press releases or other publication material relating to the Low Level Waste Repository Ltd decision to fund this project.

7. In accordance with the General Data Protection Regulations (GDPR) 2018, the applicant must consent to the NDA group storing and using information provided in the application.

Once you submit this application you will be asked to sign the form electronically agreeing to the conditions set out above.

Data Protection Declaration

We will process the data in accordance with the guidance set out in the Government Functional Standard for General Grants. The Government Functional Standard for General Grants facilitates the recording and reporting of grant information across government, providing accurate data to enable departments to manage grants efficiently and effectively, while actively reducing the risk of fraud.

The data you supply will be stored on the NDA group Grants Management System which is managed by Hyphenate Limited and hosted on Salesforce. The data will be shared with the Social Impact teams, Finance teams and Internal Audit teams of the Dounreay Site Restoration Ltd, Low Level Waste Repository Ltd, Magnox Ltd, Nuclear Decommissioning Authority and Sellafield Ltd, if required.

For full details of our privacy notice, please click on the link attached

https://www.gov.uk/government/publications/nda-privacy-notice-for-socio-economic-grant-funding

The following documents will be required to support the application

Full business case to include financial projections

Letters of support

We aspire to continuous improvement of our systems and processes. If you think this form or the related guidance is unclear, unhelpful or could simply be improved, then please let us know.

Any additional comments: